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FAQs for Employees

Are employees required to be vaccinated?

Currently employees are not required to be vaccinated; however, it is strongly encouraged. We will collect data to understand the employee vaccination rates and, in consultation with our public health professionals, consider whether we should move to require vaccines for all employees. If vaccination is required for employees, employees will have the right to seek a medical or religious exemption. Surveillance testing will be used to augment the vaccination efforts. The need and frequency of testing for unvaccinated employees will be determined based on the risk an individual’s position presents to the community. Information about the testing program is forthcoming.


Why is Virginia Tech requiring that vaccination information be registered?

Having the Virginia Tech community vaccinated is the surest and safest way to move our university fully into the future, and it is required that everyone who is vaccinated submit proof of vaccination. As we work toward our goal of providing an in-person experience for students this fall, registering vaccine information is an important step toward easing campus restrictions and returning to in-person activities and events as we have enjoyed them in the past.


Is there a deadline for registering my vaccine information?

Yes. Employees who are fully vaccinated now should register their information as soon as possible. Employees who are not currently vaccinated should submit their information when they have completed their vaccination. All vaccinated employees will be exempt for the fall testing program.

All employees are expected to register their vaccination information by Aug. 15 in advance of the fall semester.


Where do I upload my vaccination record?

Employees will use the COVID-19 Vaccination Status Self-Reporting form, developed by Virginia Tech, to report vaccination information and upload an image of your vaccination card. For more information and instructions, click here.


I'm both a student and an employee – how should I upload my vaccination record?

All full- and part-time students, including undergraduate, graduate and professional, and student-wage employees should report through the Online Student Health Portal. Learn more about student vaccine requirements and instructions.

Employees who are registered for classes must upload their vaccination record through the COVID-19 Vaccination Status Self-Reporting form.


I am working remotely now. Do I need to register my vaccination information?

Yes. We anticipate all employees will be on a campus or at a Virginia Tech facility at some point, so it is expected that remote workers register vaccination information too. All employees are expected to register their vaccination information by Aug. 15.


How can I get a vaccine?

To get a vaccine:

  • Employees in the New River Valley, visit the New River Health District’s website for upcoming vaccination clinics.
  • Employees in other parts of Virginia, visit your local health district office’s website.
  • You may also use vaccines.gov to book a vaccination appointment with a national pharmacy.

As a reminder, both Moderna and Pfizer vaccines require individuals to wait up to four weeks in between doses; first vaccines should be done no later than the July 4 holiday. This timing allows the appropriate waiting period to receive a second dose, and meet the Aug. 15 reporting deadline.


What if I don’t want to get vaccinated?

Employees are strongly encouraged to be vaccinated. Employees who register their vaccine information will be exempt from required COVID-19 surveillance testing during the 2021-22 academic year. The need and frequency of testing for unvaccinated employees will be determined based on the risk an individual’s position presents to the community. Information about the testing program is forthcoming.

Please note that a testing exemption may be reversed or altered should the pandemic conditions change and additional actions are required to manage outbreaks or other conditions.


I have not received a vaccine because of a medical condition or religious belief. How can I be exempted from the vaccine registration and surveillance testing?

Exemptions from the vaccination registration and testing requirement due to a medical condition or for religious purposes may be requested through the Office for Equity and Accessibility at equityandaccess@vt.edu.


Which COVID-19 vaccines is Virginia Tech accepting?

Virginia Tech is currently accepting vaccines that are authorized in the United States by the FDA, which includes Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen COVID-19 vaccines, or those authorized by the World Health Organization (e.g., AstraZeneca/Oxford and Sinopharm). Click here for a list of acceptable vaccines.


I lost my vaccine card. What should I do?

If you were vaccinated in Virginia, you can request a copy of your record from the Virginia Department of Health (VDH) using the Immunization Request Form. If you were vaccinated in another state, you can find the contact information for your state’s Immunization Information System here.


I have two vaccine cards. What should I do?

If you received separate vaccine cards for each dose of a multi-dose vaccine (e.g., Pfizer, Moderna), please upload a photo or scanned copy of the front of each card.


I made a mistake uploading my vaccination documentation. What should I do?

If you made an error, you can update your record at any time. Log back into the COVID-19 Vaccination Status Self-Reporting form to make corrections to the information you entered or to upload a new image of your vaccine card.


Do I have to wait until I receive the final dose to upload my proof of vaccination?

Yes. If you only received the first dose of a multi-dose vaccine (e.g. Pfizer or Moderna), please wait until after you have received the final dose to complete this process.


How do I know if my vaccination information was recorded in the system?

After you complete the vaccination reporting and upload an image of your vaccination card, you will receive an email confirming that your information has been recorded in the system.

If you do not receive a confirmation email, please log back into the COVID-19 Vaccination Status Self-Reporting form to review the information you originally submitted and make sure the image of your vaccination card is included, then resubmit.

If you continue to have technical issues with the reporting system, contact 4Help at 4help@vt.edu.


If I took the previous vaccine survey, do I still need to upload my vaccination card?

Yes. The previous vaccine survey did not ask for the vaccination card to be uploaded and no information was stored for the individuals who responded to the survey.


I am vaccinated, do I need to continue the Hokie Health ✔ self-assessment prior to coming to a Virginia Tech facility?

If you are fully vaccinated you do not need to complete the Hokie Health ✔ daily self-assessment. Individuals should continue to monitor their health, follow public health guidelines, and stay home when sick.  

At the discretion of deans or vice presidents, some departments within Virginia Tech may require employees to continue a daily attestation process independent of the Hokie Health ✔ self-assessment.


Will my vaccine information be protected in the systems that Virginia Tech is using?

Yes, the information you provide, including the image of your vaccination card, will be secure and maintained in accordance with all applicable laws and public health regulations.


Who do I talk to if I have questions about registering my vaccine information?

Employees should contact the HR Service Center at hrservicecenter@vt.edu. Students should contact Schiffert Health Center at 540-231-6444.