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Register your vaccinations

Registration instructions

For Students

Virginia Tech is requiring all students upload their vaccine information by August 6, 2021. Students must submit their information by Aug. 6 in order to attend classes this fall.

Students who have previously uploaded their card either in the spring semester or earlier this summer do not need to upload again.

For Employees

Employees who register their vaccine information will be exempt from required COVID-19 surveillance testing during the 2021-22 academic year. The need and frequency of testing for unvaccinated employees will be determined based on the risk an individual’s position presents to the community. Information about the testing program is forthcoming.

All employees, including full-time and part-time faculty, staff, and wage, when fully vaccinated are required to provide proof of their COVID-19 vaccination.

Employees should register in the COVID-19 Vaccination Status Self-Reporting form after receiving their final dose.

Below you will find detailed instructions on how to upload your vaccination record into this secure system. You may use any internet-enabled computer or mobile device to do so. Please follow the instructions below carefully.

1. Log into the form

2. Enter COVID-19 vaccination information

  • Select the Vaccine Type you received (e.g., Moderna, Pfizer, Johnson & Johnson). The system will adapt to the number of doses you need to enter based on the vaccination type.
  • Enter the date(s) you received each dose.

3. Upload an image of your vaccine card.

  • Select the image(s) of the front of your vaccine card that you want to upload from your device. Be sure your birth date is visible, and your image(s) include all doses of the vaccine.
    NOTE: You can upload a photo or scanned copy of your vaccine card. If you have documentation on two different vaccine cards, upload images of both cards, or if it's on front and back, include both sides. For most, you will only upload the front of one card.
  • Official documentation must contain name, birthdate, dates of doses, and the vaccine manufacturer.

4. Verify your information

  • Be sure the information you entered is correct.
  • Submitted information will be validated against your HR Banner record. Individuals who do not have valid vaccination records or an exemption may be required to participate in the university surveillance testing program.
  • Following submission, you should receive a confirmation email from the registration portal that your vaccination registration is complete. If there are any issues or inconsistencies in the information you’ve entered you may be contacted by Human Resources to address the concerns.

After you complete the vaccination reporting and upload an image of your vaccination card, you will receive an email confirming that your information has been recorded in the system.

If you do not receive a confirmation email, please log back into the COVID-19 Vaccination Status Self-Reporting form  to review the information you originally submitted and make sure the image of your vaccination card is included, then resubmit.

If you continue to have technical issues with the reporting system, contact 4Help at 4help@vt.edu.

 

How to get a vaccine

  • Employees or students in the New River Valley, visit the New River Health District’s website for upcoming vaccination clinics.
  • Employees or students in other parts of Virginia, visit your local health district office’s website.
  • You may also use https://vaccines.gov to book a vaccination appointment with a national pharmacy.

 

Message from President Tim Sands  

Editor's note: What follows is an excerpt from a message to the Virginia Tech community from President Sands that was sent on June 8, 2021. Read the full message.

Last week the Centers for Disease Control and Prevention (CDC) published its Guidance for Institutions of Higher Education, advising that complete elimination of masking and distancing requirements for everyone would be advisable only if everyone is fully vaccinated. Our own data support this conclusion. The high population density in residence halls, off-campus housing, and classrooms — combined with the mobility of students — presents challenges not seen in other settings. Understanding that there will always be those in our community who should not be vaccinated, we must take care to limit exceptions and to ensure that those who are not vaccinated are able to participate in the Virginia Tech experience without fear for their personal health safety. This combination of CDC guidance and Virginia Tech’s own experience over the past three semesters has informed the following decisions regarding vaccinations.    

Vaccinations will be required for all students attending Virginia Tech in the fall, with exemptions for medical reasons and sincerely held religious beliefs. During the past two semesters, we weathered significant surges in COVID-19 cases in Blacksburg. We did this through robust testing, self-quarantine, masking, and physical distancing.  We must do everything possible to avoid repeating the challenges of the last 14 months, and to ensure that students who cannot be vaccinated are able to participate in campus life and in-person learning. It is essential that every student who can be vaccinated, is vaccinated.

Students should visit this page for more information about vaccination requirements, confirming vaccination status, and requesting an exemption. The deadline for students to report that they have received the full course of vaccine doses (one or two, depending on the vaccine) is Aug. 6.  

Virginia Tech employees are strongly encouraged to be vaccinated. The need and frequency of testing for unvaccinated employees will be determined based on the risk an individual’s position presents to the community. In an employee survey last semester, nearly 90 percent of respondents reported being vaccinated. This response and the low prevalence of infection for employees in high-contact roles throughout the most recent semester give us confidence that the risk to and from employees will be relatively low and manageable if nearly everyone is vaccinated. The deadline for reporting the completion of the full course of vaccination doses is Aug. 15.